JULIANA TOBON
PSC 301 BOX 1199,APO
Summary
As a military spouse with a strong commitment and exceptional organizational skills, I am keenly interested in the position of Employment Facilitator. I am dedicated to leveraging my knowledge, experience, and education to contribute meaningfully to the team's objectives and am prepared to assume additional responsibilities to support the team's success.
Overview
11
11
years of professional experience
1
1
year of post-secondary education
3
3
Certifications
Work History
City Treasurer
City of Junction City
City Of Junction City , KS
2022.04 - 2024.05
- Maintained accurate records of all city funds, ensuring transparency and accountability in financial management.
- Spearheaded initiatives to improve internal controls within the Finance Department, reducing risk of fraud or error.
- Responded effectively to audits conducted by external entities, addressing concerns raised in a timely manner.
- Provided guidance and training to finance staff members, fostering a collaborative team environment focused on excellence.
- Reconciled monthly statements, invoices and expense accounts, keeping records accurate, and current.
- Drafted treasury reports to support management decision-making needs.
- Developed and maintained internal control systems to protect organizational assets.
- Executed financial due diligence tasks on daily basis to maintain optimal company finances.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
Administrative Assistant II/Deputy City Clerk
City of Junction City
City Of Junction City , KS
2021.08 - 2022.04
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Account Manager, Inside Sales
Military Sales & Service
2018.11 - 2022.06
- Develop programs that increase sales for key accounts
- Coordinate events and organize activities to execute at Army & Air Force Exchange Services
- Devise and implement methods to resolve problems or deficiencies
- Strategize trade events and special promotions to enhance product knowledge
- Serve as point of contact for both clients and upper management
- Research upcoming trends to stay ahead of the curve
- Execute last minute special projects which are time essential and time sensitive
- Analyze and evaluate product to recommend marketing strategies for market segment
- Gather, prepare, and consolidate data for quarterly reports
- Review sales growth, trends, and patterns to initiate an appropriate game plan
Office Automation Clerk
DODEA Europe – Aukamm Elementary School
2019.01 - 2021.05
- Serve as primary or secondary backup to the School Information Assistant(Registrar) by entering and retrieving information in the student informationmanagement system. Assist in registration of incoming students. On an as needed basis, perform other tasks in support of the Registrar, utilizing the management system or software to enter, review, sort, calculate or retrieve data for standard reports.
- Use computer and software to prepare a variety of letters, messages, memoranda, reports, statistical reports, graphics, school bulletins and newsletters, faculty and parent handbooks and other documents. Responsible for correct grammar, format, spelling and punctuation.
- Provide information to students, staff, and families. Create and distribute weekly newsletters that include not only school information but base events. Design and prints student certificates each quarter for honor roll. Monitoring the school Facebook page were sharing important information, fun activities, parent tips, and photos of school events.
- Exercise discretion and a knowledge of school policies and regulations to determine the purpose of calls and visits.
Marketing and Implementation Coordinator
Southern Life Systems, Inc
Savannah , GA
2017.02 - 2018.04
- Managed complete logistics operations for 25+ plus National and Regional Trade Shows.
- Increased our brand recognition over social media platforms creating new content for Marketing Director's approval
- Coordinated with marketing team to brainstorm strategies and finalize marketing plans.
- Coordinated various marketing plans with Director of Marketing and support staff.
- Prepare detailed ROI reports for Vice-President in a monthly basis.
- Uses Client Relationship Management (CRM) to track expenses and leads from all Trade Shows.
- Develop new projects per Vice-President and President (Middle East Research on Long Term Care and creation of Corporate Book-Custom Data to target top Long-Term Care Corporations)
- Manages current CRM system to track and create milestones and opportunities for sales representatives.
- Keeps promotional materials ready by coordinating requirements with graphics department, inventorying stock, placing orders, verifying receipt.
- Work with Graphic Design team to help deliver content that meets company needs.
- Support the marketing department by scheduling and organizing the creation of the new website.
Accounts Payable Specialist
Southern Life Systems, Inc
Savannah , GA
2015.06 - 2017.02
- Successfully managed accounts payable, charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Conducted monthly closing process, accruals and journal entries, analyze accounts and producing monthly reports to ensure information is recorded in the appropriate period
- Scheduling and preparing +80 weekly checks
- Generated year end schedules and work papers for audit.
- Program administrator for American Express and American Express Business Travel Account.
- Managed expense reports. Reconciled 10+plus company credit cards.
- Daily reconciliation of DSSI.
- Responsible for managing sales tax thru Avalara for more than 25 states.
- Assist Account Receivable Team, when necessary, with collections to verify status of delinquent accounts and solicit payments on overdue accounts and posting checks. 600+ plus Customers.
- Prepare and process Year End-1099's.
Accounts Payable Specialist
Accountemps A Robert Half Company
Savannah , GA
2015.01 - 2015.06
- Staffing agency
- Accounts Payable Specialist at Southern Life Systems, Inc
Accounts Receivable Trade Processor
Webco Hawaii
Honolulu , HI
2013.08 - 2014.08
- Maintained accurate records and ensured timely completion of all necessary paperwork.
- Provided outstanding customer service by promptly addressing inquiries and resolving issues.
- Contributed to the achievement of department goals through consistent high-quality work.
- Assisted colleagues as needed, fostering a positive work environment based on teamwork and mutual supportiveness.
- Developed expertise in various processing systems for increased efficiency and accuracy.
- Maintained accurate records to enable processor activity and performance monitoring.
Education
MBA - Specialization in Marketing
American Intercontinental University
Weston, Florida 2024.01 - 2024.12
BBA - Bachelor of Business Administration in Internation
University Sergio Arboleda
Bogota, Colombia 2001.04 -
Leadership Program
Flint Hills Regional Leadership Program
Manhattan, KansasSkills
Active Listening
Community Events Management
Product Knowledge
Financial management procedures
Internal Controls
Audit Coordination
Bank Reconciliation
Teamwork and Collaboration
Community Networking
Active Listening
Certification
Certification as a Kansas Public Notary
Languages
Spanish
Native language
English
Proficient
C2
German
Beginner
A1
Italian
Beginner
A1
Volunteer
USO – United Services Organization (2018 May – Present)
Support and assist with center activities and programs and support staff members as needed.
3-1 ASB BCo ~ HHC ~. (2021 June – 2024 July)
SFRG Volunteer
Monitor, Manage Company Facebook page.
Supports the commander's family readiness goals
Discusses proposed events with FRG and unit leadership.
1-214th GSAB, A Co. (2018 June – 2020 July)
SFRG Volunteer
Monitor, Manage Company Facebook page.
Supports the commander's family readiness goals
Discusses proposed events with FRG and unit leadership.
Nominee for Volunteer of the Year
122nd Aviation Support Battalion, B Co. (2009 March – 2010 March)
Key Caller Volunteer
Support approximately 6-8 families in the unit with weekly telephone contact. Disseminate unit information via phone and email. Keep clear documentation on all contact and questions.
Contact new family members in the unit. Answer all questions about the Family Readiness Group and provided unit and installation information and resources.
Attend all FRG meetings and pre-deployment briefs, possessed superior ability to multitask and remain calm in times of family stress.
Volunteer Recognition Honoree: Awarded for outstanding Public Service for 122 ASB; June 2010
Timeline
MBA - Specialization in Marketing
American Intercontinental University
2024.01 - 2024.12
Certification as a Kansas Public Notary
2024-01
City Treasurer
City of Junction City
2022.04 - 2024.05
Administrative Assistant II/Deputy City Clerk
City of Junction City
2021.08 - 2022.04
Office Automation Clerk
DODEA Europe – Aukamm Elementary School
2019.01 - 2021.05
Account Manager, Inside Sales
Military Sales & Service
2018.11 - 2022.06
Marketing and Implementation Coordinator
Southern Life Systems, Inc
2017.02 - 2018.04
Accounts Payable Specialist
Southern Life Systems, Inc
2015.06 - 2017.02
Accounts Payable Specialist
Accountemps A Robert Half Company
2015.01 - 2015.06
Accounts Receivable Trade Processor
Webco Hawaii
2013.08 - 2014.08
Certification as a Florida Public Notary
2007-01
Certification as a Mortgage Broker
2007-01
BBA - Bachelor of Business Administration in Internation
University Sergio Arboleda
2001.04 -
Leadership Program
Flint Hills Regional Leadership Program
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