Oxana Florina

Document control proceeding from the beginning.

• Implemented a user-friendly intranet system which enabled quick retrieval of documents from employees throughout the company.
• Inserting the EDMS to FEED contractors.
• Correspondence register creation, document keeping, and distributing.
• Composed procedures for EPC on document control and numbering of detailed design, creating, and updating.
• Training of personnel in the use of EDMS.
• Business trip to the UAE for DC exchange and training for uploading technical documents into the EDMS of the owner.
• Proceeding with incoming and outgoing correspondence and keeping approximately 20 per day.
• Proceeding with the incoming and outgoing technical documentation: TQ, SQ, transmittals registration, CRS registration, approximately 150 document per day.
• Procedures for updating and composing.
• Preparation of responses to official letters.
• Weekly reports performance.
• Master deliverable register checking, controlling dates of issuing detailed design for FEED in the ISBL team.
• Weekly uploading the MDR into the EDMS.
• Checking MDRs of contractors.
• Technical documents review matrix creation and updating as required.
• Negotiations with FEED and EPC, EP, C contractors.
• Preparation of procedures for document control and numbering for DD, to the EPC stage.
• I took part in candidate interviews to help with the project.

The scope of work is the construction of non-industrial facilities.

• To assist the General Project Engineer:
• To collect and consolidate information from our contractors, designing companies.
• To perform different types of reports for our managers, if necessary.
• To communicate with subcontractors in the review of meetings.
• To prepare reports for a customer (reports on designing working documents).
• To schedule meetings.
• To compile and hold Minutes. Further consolidation, composition, reviewing, and distribution.
• To compose outgoing letters. An receive incoming letters. Managed approximately 35 letters per day.
• To review incoming letters and distribute them to interested people.
• To insert letters information into a register.
• To perform document control of technical documents regarding the availability of different mistakes in stamps.
• To perform weekly reports of drawings that are being designed by contractors and distribute them to our project manager.
• Worked with internal staff to process documents and sent for closing.

• Document control specialist at Amur gas and chemical complex in Svobodniy, Amur oblast.
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Monitored due dates and deadlines and worked to submit all documents on time or early.
• Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
• Enhanced document organization by implementing efficient categorization and filing systems.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Created project control documentation to support needs of important projects.

• Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
• Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel, about 25 incoming calls, emails per day.
• Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
• Greeted guests in with friendliness and professionalism.
• Assisted manager in all aspects of business operations.
• Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
• Increased efficiency by implementing new processes and providing administrative support to management.
• Worked closely with management to provide effective assistance for specific aspects of business operations.

The company is based on food production and its delivery within the city.

• To follow the checklist, where all my working items are shown.
• To collaborate with the internal departments of the company.
• To carry out ad hoc tasks according to the priority.
• To gather all necessary information for the creation of any reports, such as daily and weekly.
• To communicate with vendors: calls, emails, meetings, and document checking.
• To manage the time of my COO.
• To organize meetings and to hold minutes of meetings.
• To print out all updated technical instructions and technological ingredients for our productions (18 productions in SPb).
• To prepare schedules for the training of managers.
• To insert data into the 1C and Google Docs for newcomers.
• To calculate daily reclamations and to perform them for the COO.
• To work in Bitrix: fulfilling personal tasks, managing the calendar, and collaborating in working groups.
• To work in SQL: to verify canceled orders.
• To point out the staff changes in the operational department weekly.
• To uphold all values of the company's corporate culture.

• Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
• Worked closely with management to provide effective assistance for specific aspects of business operations.
• Assisted managers in decision-making processes based on thorough research and analysis of available data.
• Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
• Ensured smooth day-to-day operations by managing email correspondence and promptly addressing inquiries.

• Company Overview: Telecommunications
• TELE 2/ALTEL is one of the largest mobile operators in Kazakhstan, which is maintaining a leading position in 4G and 5G performance.
• To provide full support to CTIO (transfer arrangement, translation, accompanying CTIO if required, organization of business and home trips).
• To organize all meetings, hold MoM, prepare minutes of meetings, compile all data, and distribute it to the concerned people in the team by mail.
• To register incoming and outgoing letters, distribute them to the concerned people.
• To perform all travel support for all employees (accommodation, ticket booking, transfer).
• To keep document circulation in 1c, upload and control the tasks.
• To control the budget for business trips by the end of the year.
• To assist and communicate with other employees in administrative questions and requests.
• To arrange a buffet lunch for guests from abroad (if required).
• To receive and keep control letters that are to be responded to by the company's managers.
• To prepare weekly reports of executed work by assistants.
• To communicate with other departments of the company about urgent issues or to get any information.
• To close business trip reports, and to assist accountants with travel expense reports.
• To be responsible for the company's stamp. Meanwhile, to check the responsibility on stamped documents.
• To check all the documents to be signed by the CTIO.
• To help the CTIO with his personal request, having been as an interpreter.
• To collaborate with the HR department on handing out branding T-shirts or other branding items, and to gather necessary data on employees.

• Developed innovative lesson plans to engage students in English language learning.
• Utilized multimedia strategies and technology to convey information in fresh and interesting ways.
• Promoted a positive learning environment by modeling respect, empathy, and active listening skills during all interactions with students.
• Prepared and implemented lesson plans covering required course topics.
• Increased student motivation by providing timely feedback and recognizing individual achievements.
• Planned dynamic lessons to increase student comprehension of books and literary concepts.
• Kept classroom organized, clean and safe for students and visitors.

• Company Overview: Uranium Mining Industry
• JV 'KATCO' – Orano (France) & KazAtomProm (Kazakhstan)
• Project for the expansion of production facilities up to 4,000 tons of uranium (reconstruction of the plant, ferrous metallurgy, uranium mining), Moinkum Field, Kazakhstan. The uranium mining facility located in the Moyunkum Desert, Sholakkorgan region (Taukent town), Shymkent city. Rotational schedule: 15/13.
• To collect the as-built documentation from the general contractor/subcontractor.
• To create special databases for keeping documents (matrix).
• To verify incoming as-built documents and drawings.
• To hold meetings with representatives of the general contractor on documents pertaining to the customer.
• To be in contact with the vendor constantly, to collect documentation on delivered material.
• To keep and record internal documentation (RFIs, RFCs).
• To collaborate with other employees within the department in the search for any document, any administrative requirements;
• To prepare all project documentation for the State Acceptance Committee (permission documentation, state permissions, acts, protocols, documentation of equipment, tests).
• To perform translations in both ways, orally and in writing.
• To accompany foreign guests to construction facilities.
• To translate documentation, MOMs, protocols, meetings, phone calls, and incoming/outgoing correspondence.
• To adopt worked-out documentation.
• To control documentation from vendors and contractors.
• To organize meetings and direct my participation.
• To prepare reports of completed work.
• To compile letters, emails, requests, and database storage.
• To accompany a manager on business trips. To gather the necessary information for commissioning work.

• The company's activity is the performance of security services in LLP JV KATCO uranium mining area. Project for the expansion of production facilities up to 4,000 tons of uranium (reconstruction of the plant, ferrous metallurgy, uranium mining).
• I worked on a rotational schedule of 30/28 in the Moinkum Desert, Kazakhstan.
• To accept documents for the further establishment of permits for the staff and vehicles.
• To accept and send internal documents from the site to the general office.
• To fulfill translations into English and Russian languages.
• To issue reports on infringements.
• To control document flow.
• To interact with other departments of the company.
• Business trip to Great Britain in October 2010 for taking part in the workshop on the Protection of Physical and Nuclear Facilities (7 days).